Lyle Elementary School Building

Meeting Minutes November 7, 2011

2011-12-22T19:28:00.000-08:00

Agenda item: Review and approve minutes from October 17, 2011

Action item: Approved with no corrections.

Agenda item: Treasurer’s report - current balance $4611.21.

Discussion: $3179 donation, $100 prescriptive for heat, $1900 refund from windows, $383 room rental received $744 on boiler room, $119.75 donation envelopes. Water $143 credit. Total income was $5867.74 and expenses were $1485.26.

Agenda item: Communication

Discussion:

1) Lisa got a call from someone raising money for pool in White Salmon – looking in Lyle????

2) We received a complaint by a resident that people attending LAC were parking on their property. We can a purchase sign if the homeowner wants to post to not block the driveway. Mildred will ask if that would be ok.

3) Hugh Whitson retiring from McCoy-Holliston Insurance. Everyone is invited to his retirement celebration at the White Salmon Elks on Dec 3^rd from 1:00-4:00 PM.

Agenda item: Old Business

a. Vern contacted Skyline – no real updates at this point.

b. Gorge Ghost Gathering – Vern went around to thank wineries. Good synergy.

c. Game night – Vern was in contact with Joanna Row, Klickitat-Skamania Country Network. Has funds for programs. Grant available. Vern went to their meeting and was encouraged to submit a grant. Vern talked to Reesie for $1000 for 10 Fridays in a row for $50/night for program director and child assistant and $50 night for food and drink. To start in January. Reesie is willing to run it. We’ll know by Dec 1 if we get grant and then can market. Chris Crites music teacher – contact for school.

d. No December meeting, January planning meeting at the Lyle Hotel – tentatively 21^st.

e. Santa night- Mildred talked to Sheriff dept. Talking about combining with fire department in one night, Dec 16 6:45-7:30. We will have building open. Have sleigh set up so easier for kids to get up. Museum will provide cocoa, others cookies.

f. Newsletter deadline: Dec 20.

Agenda item: New Business

a. November Board Elections

a. Slate: Lisa Conway, Barbara Sexton, Auzreal Harvey and Don Starkin voted for 2 year board term.

b. No meeting will be held in December. Meet in January.

Agenda item: Fall fundraiser

A success! Raised about $4000 which will get us through the year. Good intake for the level of effort required.

Agenda item: Committee reports

Building Committee (Don & Norm):

a. Boiler room roof – done, only needs flashing.

b. Critical issues update:

§ Panic hardware on doors – Norm will do in winter.

§ Doors – very leaky. New doors or weather stripping.

§ Signage (doors to remain unlocked and max occupancy) – no update.

§ Stove and oven taken out.

§ Window report –get a caravan Thursday& Friday morning – meet at 9:00 at school both days. Need lots of blankets.

c. Heat: not much to do until get grant.

d. Drapes: 18 yards to do one room, if lined then double.

e. Request for new light bulbs.

Grounds Committee (need a chair):

a. Pavilion – trim needs to be painted. Colleen will paint, Oren to get paint. Discussion whether need to re-primed. Vern will contact Colleen. Lisa will get a couple tubes of caulk.

b. Picnic table – getting carved on.

Programming committee (Vern):

Pilates classes are good – instructor is happy- will run through Dec, Jan off and probably start up in Feb.

Call for Christmas decorations for LAC: contact Diane Howard 365-3721

Rental committee (Barb):

Family counselor using room the room once a week for12 weeks – contact came through school. Otherwise rentals are active.

Fundraising committee (need chair):

a. Home Depot grant – will start after 1^st of the year. Will be for water for pavilion

b. Grant from BNSF – working on it.

c. Skamania Klickitat County Network –Vern applied.

Next Meeting Scheduled:

January 9 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

§ Barbara Sexton*

§ Lisa Conway*

§ Don Starkin*

§ Sherri Starkin*

§ Marcia Buser*

§ Terry Mills

§ Vern Harpole*

§ Norm Whitec

§ Glenda Lovejoy

§ Mildred Lykens

§ Zachari Parsons

§ Auzreal Harvey

§ Corinna Settles

*Board member

Meeting Minutes: October 17, 2011

2011-12-22T19:27:00.000-08:00

Agenda item: Review and approve minutes from September 12, 2011

Action item: Approved with no corrections.

Agenda item: Treasurer’s report - income $385, expenses $656.71. Garbage is going up .16 per can. Water bill is up to $678 but should go down all winter. Porta potty is gone now. YTD average utility bill is $400 and rental income is $384 average. Rental goal is $420/month.

Discussion: Current balance: $4,611.21. $1901.25 refund from windows received but not reflected in current balance. Heat is an issue for winter rentals. Discussion on getting some portable heaters.

Agenda item: Communication

Discussion: Nothing reported.

Agenda item: Old Business

a. Lisa presented report to school board. Copy sent to Marcia to put on file. Lisa told them that we would support the levy passage.

b. Farmers Market – attendance has been disappointing. If it goes next year, need to look at a better time slot and more volunteers. Do not do 3-5 PM again.

Agenda item: New Business

a. Bazaar is scheduled for Nov 11 & 12. Massage therapist would like to do a sit up booth massage. Sherri would like to do a food sale. Baked potato with chili. $5/table. Sherri & Don will be gone Oct 20-Oct 30.

b. Game night. Some grants available for community programming.

c. November Board Elections

a. Vern asked Jackie Johnson to be on nominating committee. She was going to attend but did not.

b. Lisa Conway, Barbara Sexton, Oren Johnson and Don Starkin positions are coming to term.

d. No meeting will be held in December. Meet in January.

Agenda item: Fall fundraiser

Lisa mailed out 90 invitations with donation cards. Already got donations. All the wineries will be donating. Decorations? Karen doing cheese and crackers.

Agenda item: Committee reports

Building Committee (Don & Norm):

a. Boiler room roof – new roof almost finished. Vern and Jordan will try to finish on Wed. Will try to get Royce to volunteer. Norm estimates $1000 will cover.

b. Critical issues update:

§ Panic hardware on doors – Norm will do in winter.

§ Signage (doors to remain unlocked and max occupancy) – no update.

§ Window report – stalling window people. Will get when roof is completed.

c. Boiler room circuit breaker replacement – Vern got bid.

d. Need a light weight vacuum cleaner.

Grounds Committee (need a chair):

a. Pavilion – trim needs to be painted. Otherwise will rot.

b. Park looks great –many people using it.

Programming committee (Vern):

Pilates classes are good but not enough people, will not run beyond Nov. Parenting class this weekend. Vern pushing card game program.

Rental committee (Barb):

Had 3 adult birthday parties in last month, parenting class.

Fundraising committee (need chair):

a. Home Depot grant – will start after 1^st of the year.

b. Grant from BNSF – working on it.

c. Jane Birchall fund – expired. Under Gorge Community foundation.

d. Skamania Klickitat County Network –need lead.

e. Vern met with Mike Mullen at Skyline –pushing hard to find grants for community health programs.

Next Meeting Scheduled:

November 14 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

§ Barbara Sexton*

§ Lisa Conway*

§ Don Starkin*

§ Sherri Starkin*

§ Marcia Buser*

§ Terry Mills

§ Vern Harpole*

§ Lori Hull

*Board member

Meeting Minutes September 12, 2011

2011-10-08T19:05:00.000-07:00

Facilitator: Lisa Conway Note taker: Marcia Buser

Attendees: See list at end

Agenda item: Review and approve minutes from August 15, 2011

Action item: Approved with no corrections.

Agenda item: Treasurer’s report - income $235, expenses $767.84.

Discussion: Current balance: $4,882.95.

Agenda item: Communication

Discussion: Barbara shared a letter asking community members to send a letter of support to not reduce funding for county sheriff services. This would be done as individuals if they choose and not a board action.

Agenda item: Old Business

a. Window project:

b. Farmers Market – attendance has been disappointing. If it goes next year, need to look at a better time slot and more volunteers.

Agenda item: New Business

a. Presentation from Cindy Robertson of the North Shore Medical Group about setting up a clinic in Lyle. Minimum would be 2 day/week for example Tuesday & Friday. Would cost about $30-35K to start, $10K medical equipment, rest for electronic computer equipment and licenses for records system. They are looking for a sponsor to partner with. For the launch, it would be staffed with a nurse practitioners.

b. Fall elections - Lisa Conway, Barbara Sexton, Oren Johnson and Don Starkin positions are coming to term. Action item: Vern and Marcia will select a nominating committee.

Agenda item: Committee reports

Building Committee (Don & Norm):

a. Boiler room roof – ready to start on replacing rafters. Work party to finish roof – need 2-3 carpenters and assistants. Sunday September 18 to do repair work.

b. Energy audit – Don got a copy. Has good information, although all things we know and are working on.

c. Critical issues update:

§ Panic hardware on doors – Norm will do in winter.

§ Signage (doors to remain unlocked and max occupancy) – no update.

§ Oven/stove removal – next time someone in accessing circuit panel, turn off oven/stove. Not done yet – Just need to unplug circuit for now.

d. Boiler room circuit breaker replacement – Vern got bid.

Grounds Committee (need a chair):

a. Goat heads – Lisa will ask county to spray areas where there are a lot of them.

b. Community use/abuse – graffiti was cleaned off.

Programming committee (Vern):

Setting up a parenting class, for October 9. Working on another Tai Chi. Study Circles start again in November. Christmas Bazaar Nov 10-12.

Rental committee (Barb):

Pavilion rental policy. Trying to determine how we can reap income from it, how to manage it if it is reserved. We are not set up to manage it for now.

Fundraising committee (need chair):

a. Home Depot grant – will start after 1^st of the year.

b. Grant from BNSF – Vern working on application for $14K. Taking 4-5 months to review.

c. Fall fundraiser is set for Oct 29. Gorge Paranormal will do a presentation at LAC, the go to hotel. Lyle Hotel is supposed to be one of the most haunted places in The Gorge and Marianne will host a get together there after the presentation. Send out a fundraising letter with invitation with $25 to OLESS members, limit to 70.

Next Meeting Scheduled:

October 17 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

§ Barbara Sexton*

§ Lisa Conway*

§ Don Starkin*

§ Norm White*

§ Marcia Buser*

§ Joy Collins

§ Terry Mills

§ Vern Harpole*

§ Cindy Robertson from North Shore Medical Group

*Board member

Minutes August 15, 2011

2011-09-05T19:05:00.000-07:00

Agenda item: Review and approve minutes from July 11, 2011

Action item: Approved with no corrections.

Agenda item: Treasurer’s report - income $470, expenses $ 1501.75.

Discussion: Current balance: $5415.76. Biggest expense was repair and maintenance. Water bill is back in the red at $246.90 but will even out as water is paid by community fund.

Agenda item: Communication

Discussion: Sherri has gotten some donations for OLESS table at market. Barb is met a man who is donating an electric sign. Don will come down to help unload. He is also donating and antique barber chair to the Museum.

Agenda item: Old Business

a. Window project: nothing more has been done. Wood still in Portland, glass is still at Cardinal. Motion approved that we notify Oren that the window restoration project will be managed by Building Committee now and notify vendors that Oren not authorized to pickup material. Concern about credibility on EDA grant. Cardinal Glass notified us that we must pick up glass within 30 days or they will dispose of it.

Write a letter to Oren to let him know that he is no longer on the project. Lisa will draft.

Inform vendors that Oren is not authorized to pick up. See if we can get credit for wood. Norm will research refund option and investigate options on wood.

b. Fireworks ban in Lyle: Responded that we would write a letter requesting Community Council have a community discussion. Mildred said she did not see the need.

c. Farmers market: Gorge Grown truck driver says Mosier has one of most successful market in Gorge. Have more entertainment and kids activities. .

Agenda item: New Business

a. Bob Hansen and Renee Tkach presented plans for Cherry Orchard Trail Head.

b. Domaine Pouillon wants to borrow our popcorn machine for movie nights at the winery.

c. Co Op initiative fell through – Azure Standard will not deliver in Lyle.

Agenda item: Committee reports

Building Committee (Don & Norm):

a. Permit for museum heater – Don recommends that we talk to Vern’s electrician friends and have museum heater put on panel.

b. Boiler room roof – got permit, in. Inspection sheet – 2 inspections. Will need to get a dumpster & coordinate date to do work. Get work parties scheduled. Estimate materials are $1000. Has to be pre-approved by the county.

c. Energy audit – lighting and heating audit was done about 2 years ago – Don getting a copy and will share.

d. Critical issues update:

§ Panic hardware on doors – Norm will do in winter.

§ Signage (doors to remain unlocked and max occupancy) – no update.

§ Oven/stove removal – next time someone in accessing circuit panel, turn off oven/stove. Not done yet – Just need to unplug circuit for now.

e. Boiler room circuit breaker replacement – Vern got bid.

Grounds Committee (need a chair):

a. Greener! Norm still has work to do on sprinkler. Spots that are not getting sprinkler coverage are brown. Need to install additional sprinklers so coverage overlaps. Norm is still working on it. Lisa will email Martin about mowing lawn.

b. Community use/abuse – set up security cameras with signs, experience shows it deters a lot of crime. Use future grant money for this.

Programming committee (Vern):

No updates.

Rental committee (Barb):

Pavilion rental policy. Cannot reserve it because it was wide open but groups can pay for building use. Two groups wanted power and use of building. First group paid $75 for family reunion, 2^nd group paid $50 for birthday party. Stick with fees. $75 all day, $50 half day for building rental.

Fundraising committee (need chair):

a. Home Depot grant for up to $5000 for community volunteer based activities. Current grant must benefit veterans. Starting January HD will open grant to other community projects so we will look at applying then.

b. Grant from BNSF – nothing done yet.

c. Fall fundraiser is set for Oct 29. Vern is in charge… invited Gorge paranormal group leader to come tell ghost stories.

Open Forum:

§ Harry reminded everyone that his PA system is available to use whenever needed.

Next Meeting Scheduled:

September 12 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

§ Barbara Sexton*

§ Lisa Conway*

§ Don Starkin*

§ Sherri Starkin*

§ Norm White*

§ Marcia Buser*

§ Mildred Lykens

§ Terry Mills

§ Renee Tkach

§ Bob Hansen

§ Harry Moss

*Board member

Minute July 11, 2011

2011-09-05T19:02:00.000-07:00

Agenda item: Review and approve minutes from June 13, 2011

Action item: Approved with one spelling correction.

Agenda item: Treasurer’s report - income $610, expenses $571.73.

Discussion: Current balance: $6,447.01 Allied Waste will not pick up recycling at businesses. Got ahead on the water bill.

Agenda item: Communication

Discussion: Nothing to report.

Agenda item: Old Business

a. Lyle Farmers Market - capture as volunteer hours. Can we drive on lawn? OK in small cars, could damage sprinkler heads, but can flag the 2 in that area. Gorge Grown truck could make ruts as ground gets watered. Revisit where they park.

OLESS to donate $24 for Grange Boys to play on the 23rd.

Gorge Grown truck can accept food stamps since we have wi fi.

b. Sign updated: No updates. In interim, get another banner in brighter colors to hang on building.

c. Building phone: new phone number, 509 592-9709, messages comes to the Starkin’s computer.

Action items:

Get OLESS business card made - Vern will go to Bohn Printing.

Agenda item: New Business

a. Klickitat Landing Coop – Juliet is starting a co-op from Azure Standard (AzureStandard.com ). Would be delivered every other Thursday, using LAC as the drop point. There would be a manager and volunteers. Coop members pay dues to cover expenses to OLESS. Juliet has a commercial refrigerator to donate that could be used.

b. Skyline – Vern met with business manager of clinic. Manager, Cindy Robertson, was not that keen on the idea however looked at demographics – Lyle zip code has 3000 people and about 500 patients in Lyle zip code. If their next levy passes, they want to use our nurses room. More to follow based on levy results.

c. Fireworks – signs seemed to help. Next year we need to contact DNR, still need human presence. Mildred requested that we present a request to restrict fireworks in residential areas. Board will review off-line.

Action items:

Coop: OLESS board approved concept. Juliet to present a plan for installing a commercial refrigerator and installing. Determine annual membership fee. Proposed $5 annual membership. Start in August.

Agenda item: Committee reports

Building Committee (Don & Norm):

a. Permit for museum heater – no update. Air conditioner works well in museum. Norm and Vern met with guy who did electricity for the south end of building. He will give us a bid to do other end of the building and a circuit to the pavilion. Vern is getting a bunch of estimates. Don will look into getting in an energy audit. Need hard wired emergency exit signs with battery back-up.

b. Boiler room roof – No updates, materials list is less than $1000. Need to get the permit to WS on a Mon, Wed or Fri at Pioneer Center – Lisa will take. Need to pick a date for a work party but need the permit first. Order dumpster.

c. Critical issues update:

§ Panic hardware on doors – Norm will do.

§ Signage (doors to remain unlocked and max occupancy) – no update,

§ Oven/stove removal – next time someone in accessing circuit panel, turn off oven/stove. Juliet will get removed if put in fridge for Klickitat Landing Co op.

d. Boiler room circuit breaker replacement – get a quote from Marc. Don will call him.

Grounds Committee (need a chair):

a. Norm has done a lot of work on grounds and irrigation. Timer doesn’t work so sprinklers must be manually turned on and off.

b. Dead tree needs to be removed. Lisa called PUD which did not respond. The line through the tree is not a PUD line. Dave Harris would charge $350 to cut and remove. Table for now. Fall project.

c. Community use/abuse -

Programming committee (Vern):

a. Tai chi class is going fine. Vern will be close to recouping the money he put in for the first classes.

b. Trying to get AA group and lecture series started for fall. Marketing is always the hard part.

Rental committee (Joy):

Barbara is in charge of rentals and Joy is doing maintenance.

Fundraising committee (need chair):

a. Home Depot grant for up to $5000 for community volunteer based activities. Need to itemize – have a separate meeting. Norm, Lisa, Don to meet Thursday morning at 8:30.

b. Grant from BNSF – Lisa needs to look at.

c. Fall fundraiser was set for Oct 29.

Strategic planning committee:

Voted and approved strategic plan as presented.

Open Forum:

§ Miscellaneous discussion not captured.

Next Meeting Scheduled:

August 8 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

§ Barbara Sexton*

§ Vern Harpole*

§ Lisa Conway*

§ Don Starkin*

§ Sherri Starkin*

§ Norm White*

§ Juliet Pouillon

§ Mildred Lykens

§ Terry Mills

§ Joy Collins

*Board member

Meeting Minutes 6/13/11

2011-06-19T19:34:00.000-07:00

Agenda item: Review and approve minutes from June 11, 2011

Discussion:

Changes to add to last month minutes:

1. On Gorge Grown Mobile – add: want to keep rules and regulations and management simple as possible.

2. Boiler room roof- add: need to get estimate on cost of materials before purchasing.

Action item: Approve with the 2 additions.

Agenda item: Treasurer’s report

Discussion: Current balance: $ 6408.39. Actually had more income than expenses in May. $55/month for porta potty for summer.

Agenda item: Communication

Discussion: Nothing to report.

Agenda item: New Business

a. Lyle Farmers Market - flyer done. Meeting June 22 4:30-6:30 Gorge Grown providing training for vendors. Not a lot of vendors for July, but a couple already interested and in August should have more produce vendor. 4 local craftspeople: Homemade quilts, Gorge photography. Lisa will get pricing on a banner. Will advertised on HS reader board at bus barn – Lisa and Sherri to put up. Need to call Rick Knowles? Vendor fee? No fee this but can ask for donation.

Propose also get a banner that says Lyle Activity Center Meeting Rooms for Rent. Need to figure out phone number.

b. Skyline building use and program – CEO will present at Lion’s club on Thursday. Review possibility of a clinic in Lyle. If goes well, they are planning to do a Health Fair in Lyle in August.

Action items:

a. Approved up to $150 for a banner – Lisa to get it. Also get pricing for LAC banner.

Don will research how to connect a phone at the LAC.

Agenda item: Committee reports

Building Committee (Don & Norm):

a. Permit for museum heater – no update.

b. Boiler room roof – Norm took permit in, but needs a legal description. Lisa will see if can find parcel number. Norm has materials list. Oren knows a company in Rowena that does rubber roofing. Norm will get a price on rolled roofing for now.

c. Critical issues update:

§ Panic hardware on doors – Norm will do.

§ Signage (doors to remain unlocked and max occupancy) – no update,

§ Oven/stove removal – next time someone in accessing circuit panel, turn off oven/stove.

d. Boiler room circuit breaker replacement – get a quote from Marc. Don will call him.

Grounds Committee (need a chair):

a. Hole behind backstop. Norm will fill with dirt.

b. Barb was approached by a landscaper. Bid to weed eat & rake length of field $275, back side $120. Determined that we cannot afford this service and must rely on volunteer labor for now.

c. Dead tree needs to be removed. Would someone want it for the wood? Lisa will try to contact Dave Harris.

Programming committee (Vern):

a. Game night done for spring. When starting up in fall advertise it for adults.

b. Will try computer classes again fall.

c. Tai chi – had 6 classes but could not get enough. However Janet Essley might do private classes.

d. Jazzercise has not happened in a while.

e. Right now no kids programs scheduled.

Rental committee (Joy):

Rented pavilion for all day in August for a family reunion for $75. Determine if need a P&P.

Fundraising committee (need chair):

a. Grant from BNSF returned Lisa’s call. Grant application on line. Use strategic plan to budget for grant.

b. Fall fundraiser was set for Sept 10. Could conflict fire dept fundraising in mid-Aug. Look at Halloween themed event. Oct 29? Move to Halloween. Haunted house – use boiler room. Put something in To The Point asking for planning committee.

Strategic planning committee:

Lisa passed out the final draft. Everyone is to review and we will vote finalizing on next meeting.

Open Forum:

§ Miscellaneous discussion not captured.

Next Meeting Scheduled:

July 11 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

§ Barbara Sexton*

§ Vern Harpole*

§ Lisa Conway*

§ Don Starkin*

§ Sherri Starkin*

§ Norm White*

§ Glenda Lovejoy

*Board member

Meeting Minutes 5/9/11

2011-06-19T19:32:00.000-07:00

Agenda item: Review and approve minutes from May 9, 2011

Discussion: Approved

Agenda item: Treasurer’s report

Discussion: Current balance: $6085.21. Received a $200 donation from William Wittenberg. Income all from rentals. Not quite enough to cover normal operating expenses.

Agenda item: Communication

Discussion: Received a thank you from the Lions for help with the Easter egg hunt.

Agenda item: New Business

Discussion:

§ Christina Bowen made presentation for ideas on a children’s room, including outdoor spaces – mat room and discovery library.

§ Twin Bridges Sign: sign is a replica of Lyle bridge with a Twin Bridges Museum. Need to decide where to put to sign – want it visible from the highway. Decided to have it over steps from Hwy 14.

§ Someone wants to take the ficus tree.

§ Habitat for Humanity starting a new house.

§ Sherriff will be at next council meeting and wants to start a neighborhood watch. May 23. Been a rash of tire slashing lately.

§ Gorge Grown mobile would like to be here every Saturday starting in July through September. They encourage other vendors so we could charge other vendors. They have a 14’ refrigerated case. They would be the base to draw people and vendors. We would need to do the community awareness. Need to look at insurance, garbage service, what their commitment is.

§ WSU landscape disc – Michael volunteered to look at it at last meeting. Gave his impression that we already have what we want and the designs took too much away from that – more suitable to a city park. Discussion on getting gates to open building for rest room use. Look at composting toilet. For now, we will stick with porta potty in summer.

Action items:

§ Approved Twin Bridges Sign location.

§ Christina will reach out to see if there are people who want to teach or hold activities at the LAC.

§ Sherri will call Gorge Grown and let them know we are interested and get answers to questions. Committee: Sheri, Lisa, Vern, Sondra, Lorie.

Agenda item: Committee reports

Discussion:

§ LAC building – hoping to have done in another month, progressing.

§ Start date on the roof? Need permit. Need materials list to review. Vern and Oren will get update from Norm.

§ Boiler room circuit breaker – Vern concerned that we cannot provide adequate power for outdoor music. For this year will be extension cords. Still need a new panel with more breakers. Oren will talk to Mark.

§ Bar-b-que project – should be placed on Thursday or Friday. Has manual elevator tray. Was donated by an anonymous donor.

§ Programming committee. Computer classes and Game nights are on hold for summer. Tai Chi classes going well – not quite paying instructors fee yet. Yard sale in June – vendors are signing up.

§ Building – do we need a back-up for Joy? Joy is working weekends now so may need another back-up.

§ Fundraising: grant leads. September 10 fall fundraiser is tentatively planned.

Other Items: Indoor / outdoor cleanup on Wednesday to prepare for Cultural Exchange.

Next Meeting Scheduled:

June 13 at 7:00 PM at Lyle Activity Center

Attendees

§ Barbara Sexton*

§ Vern Harpole*

§ Lisa Conway*

§ Oren Johnson*

§ Sherri Starkin*

§ Joy Collins

§ Roger Hull

§ Sondra Clark

§ Christine Bowen

§ Terry Mills

§ Mike Maguire

§ Marcia Buser*

*Board member

OLESS Meeting Minutes April 11, 2011

2011-04-12T21:00:00.000-07:00

Reminder: keep track of your volunteer hours! Log in front.

Agenda item: Review and approve minutes from March 14, 2011

Discussion: Approved

Agenda item: Treasurer’s report

Discussion: Current balance: $ 6257.22. Year to date. Barbara still trying to get water bill straightened out. Should be correct now.No major outstanding bills. Just standard PUD and garbage bills to pay this month.

Agenda item: Porta Potty

Discussion:Last year was about $50/month. Probably don’t need after the cultural exchange or June 1st. Long term: consider investigating a more permanent solution to outdoor bathroom.

Action item: Mike M volunteered to investigate in context with the .

Agenda item: Klickitat St between 3^rd& 4th

Discussion: Periodically comes up that it would be nice to close the street to through traffic.Would need to write a letter to county public works. Discuss with county to close – just propose investigating. Concept of paved flat place.Would need to get input from fire department. Another option is to turn it into a one way street with parking. Road department will be at the next council meeting on the 25^th.

Action item: Bob H will call Gordon Kelsey for some fact finding.

Agenda item: School Board Meeting

Discussion:Lisa presented to board. They seemed to be happy with what are doing. Concerned that we are thinking about safety as we develop things. One of the board members concerned about chimney. Oren has a plan for how to make it safe.

When we get permits, not clear if it is in our name or the school board. Martin agreed that the intent is that we are responsible for the building so it would be our name.

Martin is getting a copy of the key and getting trained on alarm.

Agenda item: Feedback from new person

Discussion: No address was available on the web or phone book for Lyle Activity Center.

Action item:Marcia will add address to blog and web site. Lisa will buy some vinyl numbers for the front door.

Agenda item: Building committee

Discussion: Got a nice response from county building dept to the submitted plan. Building got an A3 occupancy which means 50-300 people. Communication after walk-through: Can’t have dead bolts; sign required that door remain unlocked when building occupied; each room has max of 49 people in 1” letter; cook top and oven must go; need lighted exit signs. Emergency lighting and fire extinguisher – given letter where to place. If get electrical permits need to give copy to county when approved.

Don’t need smoke alarms. Heating system: county strongly suggests that we do an energy audit. If portable devices installed ok, permits required for permanently installed. Need to get advice from electrician whether we need permit for museum.

Windows ok as long as not changing size and structure.Need permit to remove ceiling. May need plumbing permits depending what we do.

In general, we are OK with what we are doing and no time limit.

Mildred brought up that she wanted the window in nurse’s office that window remain so it could be used as a pass through to outside for serving food. No plans for right now and will keep that in mind if we do.

Action item:Don to talk to Norm and meet with Mark on electrical permits for heaters before next month’s meeting. Don will send out copies of letter from Skip and put in file. Vern to get duplicate key made to lock door open.

Agenda item: B-B-Q with High School

Discussion: last Thursday they poured foundation, next Sat will fill with sand, then put rest of it up.Should be done in about 2 weeks. Will strictly be for briquettes.

Agenda item: Dog poop

Discussion: Vern led a poop round-up and could only find one poop. Buy metal cans with dog poop station. Need to be chained, including lids.

Action Items: Need to buy 2 metal garbage cans with chains. 1 for pavilion and 1 to be determined.

Agenda item: Earth week flag

Discussion: Bob H requested to fly earth flag during Earth Week, April Wed 20 – through 27. Vern reported that we must fly US flag higher. .

Action Items:.Vern will give Bob H the US flag and meet to show him how to fly flag. Mike M will join them.

Agenda item: Programming Committee

Discussion: Vern presented that ongoing computer class is getting some more people 4-5 folks helping each other. Really need a printer. Could take on project to print signs for building. May ask for people in class to donate to buy printer – do a field trip. Need computer and printer. Marcia will give Vern camera.

Game night going fine.Vern talking with tai chi lady Thursday at 4:00. Vern met with county person who works on social issues – ideas: start local kick ball team, open mic night, music in the park, start AA group, start parenting class for dads, lots of cool ideas. Paying classes: beer-making club, cheese making. More to follow… Contacted CEO of Skyline, Mike Madden, to see if there is anything they can do. Nothing specific yet.

Action Items: Approved for Vern to have $200 for programs.

Agenda item: Rental Committee

Discussion:Nurses office is now the OLESS office.Laurece is injured and not able to help open the building so cannot provide back-up. Joy reported that she is satisfied with how building is working however does not like to be called 15 minutes before. Need adequate time: need one day’s notice.

Action Items: Barbara and Lisa will organize office space.Enforce that users need to arrange at least 24 hours ahead to use.

Agenda item: Fund raising

Discussion: Darren Zilke had idea for bottle redemption – Lisa will respond that if he wants to have an event to collect bottles he may do so. Silent auction idea for fundraising.Naming rights for donors.Everybody too burned out to discuss in depth for right now.

Other Items:

§ Cultural exchange

§ Board meeting to review strategic plan.April 18^th at 7:00 PM at Clark’s.

§ Maryann wants to do a volunteer dinner – she would provide the venue and one dish and we would do a potluck.

Next Meeting Scheduled:

May 9 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

§ Barbara Sexton*

§ Vern Harpole*

§ Lisa Conway*

§ Don Starkin*

§ Sherri Starkin*

§ Joy Collins

§ Roger Hull

§ Sondra Clark

§ Bob Hansen

§ Annie Maguire

§ Mike Maguire

§ Marcia Buser*

*Board member

Meeting Minutes March 14, 2011

2011-04-06T18:52:00.000-07:00

Agenda item: Review and approve minutes from February 14, 2011

Discussion: Approved

Agenda item: Reminder: Log in and sign up for all volunteer hours.

Agenda item: Treasurer’s report

Discussion: Current balance: $7426.55. Repair & maintenance of the heater $613.85. Copies made of blueprints $303.50. PUD bill down to $339.52. Income: room rental $362.00 and donations $405.00.

Agenda item: Window Replacement and Sign (Oren)

Discussion: Cardinal Glass in Hood River is currently storing glass. Sign will be ready for finishing touches in a month. Costs of sign fabrication will be covered.

Agenda item: Building Committee (Don Starkin)

Discussion: Critical Projects Plan:

Don met in Goldendale with Skip Grimms, head building inspector for Klickitat County. Reviewed project usage plans. No immediate problems were detected in regards to proposed usage.

County Inspector will do walk through for approval of proposals and suggest changes and adaptions in order to be in compliance with all County codes for boiler room upgrades, window instillation, and improvements to electrical system, classrooms, bathrooms, fire extinguishers, and other safety items.

Mechanical & electrical permits will be purchased before heating upgrades.

Action Items:

Need emergency exit signs. Barb will get signs for fire extinguishers.

County mechanical & electrical permits will be filled out by Norm and Oren will submit permit applications to the County in Goldendale on Wednesday.

Meeting with County inspectors team from Goldendale on Thursday at 10:00 am.

Materials list for boiler room roof will be compiled by Norm.

Agenda item: BBQ Project (Norm)

Discussion: BBQ project will be charcoal burning briquettes only and will not be under cover. No open flames or propane will be used.

Action Items: Karen and team will present project plans at next meeting.

Agenda item: Programming Committee

Discussion: Vern presented that currently computer classes are being held every Tuesday from 10:30-11:30 am and has had 2-6 participants attend regularly. Game night has had 3-12 youth attending each Friday evening from 7:00-9:00 pm. Parental permission forms are being introduced. Jazzercise classes are underway every Thursday at 7:00-9:00 pm with several attendees.

Future projects include: GED preparation programming, wellness programing, and Skyline Hospital outreach clinic.

Action Items: Vern will contact program directors regarding GED program, jazzersize classes, and Skyline Hospital outreach clinic for updates.

Agenda item: Rental Committee

Discussion: Rental agreement was approved by the board and forms were constructed for building usage. All usage forms and receipts will be collected and stored in file cabinet in nurses office.

Action Items: Barbara and Lisa will organize office space.

Agenda item: Strategic Planning and Project Charter

Discussion: The document is about 90% complete. Lisa will complete and abbreviate the plan for final review and approval.

Action Items: Meeting is scheduled for board to review completed project charter and strategic plan document for final approval on Wednesday April 13 at 7:00 pm.

Agenda item: Dog Poop Issue/Signs

Discussion: A donor has committed to fund signs. Signs will be installed.

Action Items: Lisa will purchase signs. Youth will be hired for weekly grounds cleanup.

Agenda item: Spring Survey

Discussion: No survey will be distributed. Spring Cleanup is scheduled for April 8 & 9.

Action Items: Glenda will print maps and volunteers will meet at the Lyle Merc parking lot at 3:00 pm on Sunday April 3rd to distribute Clean-up information door-to-door throughout Lyle proper.

Agenda item: School Board Meeting

Action Items: Lisa will attend upcoming school board meeting with current OLESS updates.

Other Action Items:

Next Meeting Scheduled:

April 11 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

§ Barbara Sexton*

§ Oren Johnson*

§ Terry Mills

§ Vern Harpole*

§ Lorie Hull

§ Lisa Conway*

§ Norm White*

§ Don Starkin*

§ Sherri Starkin*

§ Joy Collins

§ Roger Hull

§ Sondra Clark

§ Glenda Lovejoy

*Board member

OLESS Board Meeting Minutes February 14, 2011

2011-03-11T07:27:00.000-08:00

Attendees: Vern Harpole, Lisa Conway, Marcia Buser, Barbara Sexton, Norm White, Don Starkin, Sherri Starkin, Oren Johnson

Mission: Working together to preserve and maintain the Old Lyle Elementary School building and park as an activity center and green space to improve the quality of life for the Lyle community.

Agenda item: Treasurer’s Report

Discussion: at end of Jan we have $7632.11. We have been reimbursed for all grants and all debts paid off. Donation covered Lyle Hotel planning meal, and for the CD of building plans.

Taxes- Goldendale treasurer covers CECK filing. Marcia renewed Washington State non-profit for 2011 and paid the $10 renewal fee as a donation.

Barb paid insurance.

Action Item: Sherri will get a corrected copy of insurance to present at school board meeting in March. .

Agenda item: Strategic Plan

Discussion: Committee has met twice since our Saturday planning session and drafted a plan that Lisa sent out today. Identified problem statements from critical issues and how we are going to solve. Final plan will need to be approved by the board. Committee drafted vision statement from our groups’ visioning exercise.

Vision for Lyle Activity Center: A vibrant place for people from all walks of life to gather for activities and events; a community hub with a strong sense of place and pride.

Action Item: Committee will be meeting in a couple weeks –scheduled for Feb 28 at 9:00 AM. All board members are invited.

Agenda item: Institutionalization

1) Job Description for Building Manager: Input received. Letterhead uses Barb’s phone number. Action Item: Finalize and give to Joy for signatures.

2) Project Charter: Lisa received feedback. Suggested to simplify. Still need to identify issues that need to be addressed such as permits, liability. Action item: Everyone review draft. Karen H is using it for her bar-b-q student project.

Agenda item: Museum

Discussion: Terry reported that the heater came in – got bid for $500 to install which is beyond what they want to spend, did not include electrical. Terry looking for ideas to make it workable. Vote that OLESS pays up to $500 for installation, and verify whether a permit is required by engaging a licensed electrician. Ask museum to cover any other extraneous costs up to $200. Terry revised to have museum just donate $200 for installation and OLESS will cover the rest.

Action Item: Barb (on behalf of museum) will give OLESS $200 toward heater installation. Don will find out what requirements are for emergency egress.

Agenda item: Communications

Discussion: Dog poop in park. Look at sign options. Hire Cheyenne to clean up poop? John Grimm willing to donate $200 to solve problem.

Action Items: Lisa will call county for free signs for dogs and no fireworks. Vern will contact health dept for free signs. Vern .

Agenda item: Committee Reports

§ Building: Got copies of prints both hard copy and on CD. Norm and Don will take copies and to make. Oren to get 2 more sets made. Originals to be stored in museum.

Don worked on maintenance plan and comprehensive usage plan. Discussion on occupancy category on Comprehensive Usage Plan. Don will email draft for Board in-put.

Oren presented design for Lyle Activity Center sign. He has volunteers who will make in steel, water jet cut. Board approved to proceed!

Strategic planning meeting Monday Feb 28 at 9:00 and review Don’s comprehensive plan.

Sondra willing to go to SDS to ask for specific products. Don’t need plywood now as got from museum grant.

§ Fundraising: Barb gave Vern a 6 page list of grantors, we could apply to, for grants– we did not get EDA grant request.

§ Programs: Game night – going low key to build up. Got ping pong table now. Slowly building up. Will have karaoke machine. Vern has been doing outreach to kids, word is spreading. Computer classes have 5-6 folks showing up each week. In a week or 2 Lyle Merc will be on-line.

Vern found instructor for Tai Chi – she requires $50 /hour. Need to find a good time. Vern will ask instructor. Commit to 8 sessions. Tie to newsletter. Vern requested $400 for an exercise program.

§ Miscellaneous: Suggestion to have Indian flute festival here in August. Norm will given them Vern’s number.

Agenda item: Public Input

Discussion: Do we want to use the bag distribution to give out a survey? Everyone who has an idea for program give it to Vern.

Action Items: Vern will come up with something on how to get people communication.

Agenda item: School Board Meeting

Discussion: March 24 – Lisa to give report.

Next meeting: March 14, 2011 at 7:00 PM – public meeting open to all members

OLESS Board Meeting Minutes January 10, 2011

2011-01-20T09:43:00.000-08:00

Agenda item: Treasurer’s Report

Discussion: Barbara presented a new budget format that shows budgeted amount, current and year to date numbers.

Action Item: Other board members should review and give Barbara feedback on the new format.

Agenda item: Insurance

Discussion: Liability renewal is $587 for $1M coverage. Sherri is investigating possible D&O insurance through the Washington State non-profit group: waaco.org. Discussed need to add a liability waiver to the room rental agreement. Moved to pay insurance premium due Feb 25. Sherri recommended everyone carry a personal umbrella policy of $1M.

Action Item: Pay insurance premium by due date. Investigate D&O through WAACO.

Agenda item: Institutionalization

Discussion: Define building managers duties. Agreed to continue to have Joy perform function just need to document what we expect her to do. Lisa shared an example of a project charter for anyone wanting to submit a program or project proposal to OLESS. Requires purpose to be stated in terms of supporting the mission

Action Item: Lisa will draft a building manager duties description. Everyone to review Project Charter form to develop our own version.

Agenda item: Communications

Discussion: Zilke basketball court proposal & Colleen email.

Action Items: Lisa will ask Glenda to contact Zilke for more information, Lisa will ask Colleen to remove tape on walls.

Agenda item: Committee Reports

Building: Don putting together a list of what needs to get done for this year. Don will call Building Department to see if we can get an example of a comprehensive building report. We need to submit one for fire assessment.

§ Fundraising: Lisa was able to get $510 in donations for the carpet even though we only needed $350.

Programs: Vern is looking for people to do yoga or Tai Chi classes. Would like to start a weekly computer support group where people can come to use computers and get help.
EDA Grant: Vern is getting 3 bids for sign that can be controlled via computer. Estimate is $13-14K + $1000 for pole and concrete. Agreed that at the Lions building is the best location.
Miscellaneous: garbage can and flag pole halyard have been stolen!

Next Board meeting: February 14, 2011 at 7:00 PM

Attendees: Vern Harpole, Lisa Conway, Marcia Buser, Barbara Sexton, Norm White, Don Starkin, Sherri Starkin, Oren Johnson

Board Meeting Minutes December 2, 2010

2011-01-20T09:40:00.000-08:00

Agenda item: Board meeting schedule

Discussion: Board only meetings will be the 2^nd Monday of the month Jan – Feb - Mar.

Agenda item: Review allocation for EDA grant

Discussion:

$11,000 grant – already spent:

§ Locks: $1023.00

§ Alarm: $939.46

§ Fire ext: $466.52

§ Tax: $44.45

Agreed to spend the balance of grant money, $8526.57, as follows:

§ Oren reimbursement: $282

§ Putty: $219.60

§ Cross Cut: $3168.75

§ Cardinal Glass: $3957.66

§ + 7.5% county tax

Action Item: Oren will take checks to suppliers. Barbara will present invoices to county by January 31 for reimbursement.

Agenda item: Building Committee

Discussion: Don reported that the following have agreed to serve on the committee: Norm, Oren and Jack Barnes. Don has some other people he will invite as well.

Agenda item: Building Access

Discussion: Everyone with a key now has a personal alarm code.

Attendees: Vern Harpole, Lisa Conway, Marcia Buser, Barbara Sexton, Norm White, Don Starkin, Sherri Starkin, Oren Johnson

OLESS Board Meeting Minutes December 2, 2010

2011-01-20T09:35:00.000-08:00

Agenda item: Treasurer’s report

Discussion: $8449.43 balance. $8993.09 left on EDA grant to spend before the end of the year for windows. Bill must be presented to country before December 31^st – has to be a delivered product with invoice. See Building Report below for action items.

Agenda item: KTC MOU

Discussion: Reviewed 3 items that KTC . Propose that we do a rental agreement.

Action Items: Barbara will research if we are covered by CEKC B&O insurance. Marcia will respond to KTC that we are withdrawing the MOU and will research and offer a simple rental agreement instead. We will get back to KTC when we find a suitable document format.

Agenda item: Girl scout letters

Discussion: The girls examined the building and found no smoke detectors and fire extinguishers. 3 wrote letters to OLESS requesting these items! Way to go, girls!

Action Items: Lisa and Sherri will buy first aid kits, smoke detectors and fire extinguishers with EDA grant money before end of the year. See below

Agenda item: Building Report

Discussion: § Windows: see above re. EDA grant

§ Security: Norm and Lisa will get keys from Oren and set codes.

§ Other systems: Barbara reported that museum has $2000 to spend from historical grant. Museum will order heating/cooling unit. Consider ordering hotel style heater/air conditioner and get bid for installing if museum’s unit works well.

§ Carpet donation offer: Ron Krause, local flooring contractor, wants to help us with carpet replacement. Discussed pulling up carpet and sealing the asbestos floor.

§ Boiler room tour: tour at end of the meeting. Discussed how to prioritize boiler room roof replacement.

Action Items: § Norm will meet with Oren on Sunday to review window plan. Norm will call Lee to get bid so we can present.

§ Lisa will ask Scott Brewer what kind of fire extinguishers we need.

§ Vern will investigate and buy first aid kits.

§ Barbara will call Terry to let him know who to contact to order one for the museum.

§ Lisa will check with Ron what it will take to pull up carpet, clean glue and seal it.

Agenda item: EDA Grant - New

Discussion: Voted to support Vern to pursue sign grant for OLESS.

Action Items: Vern and Norm to put together information

Agenda item: School Board

Discussion: 3 positions up for election in 2011. Keep on agenda.

Agenda item: Insurance Policy

Discussion: Sherri needs questions on policy as it comes up in Feb. D&O insurance? Are we paying enough? Would be good to meet with agent, Jonathan, as a group so we can ask questions. Currently paying $604 for $2M coverage

Agenda item: Dance Dec 12 2:00 – 5:00

Discussion: Concession – cookies, coffee & water, popcorn.

Action Items: Barb to get cash box. . Meet at 1:00 on day of the dance to get building ready.

Agenda item: Santa is coming twice this year

Discussion: Wed Dec 15 – requested hot water for beverages. Joy and Barb will cover. On Sat 18^th Museum will have cocoa and candy canes. Working on getting HS kids for music. Have a Pavilion decorating party on Sat 18^th at 10 AM. Marcia will put in “What’s Happening in Lyle.”

Agenda item: Positions and Committee Chairs

Discussion:

President – Lisa

Vice President – Vern

Treasurer –Barb. Don to understudy

Secretary – Marcia

Program Chair - Vern

Building chair – Don

Fundraising – Sondra Clark

Steering committee – possible candidates: Glenda, Barbara, Rick Pemley, Juliet Pouillon – would be a short term committee

Action Items: Change by-laws so that membership meetings are quarterly. Have monthly meetings of just board, perhaps chairs. Board will have a strategic planning meeting to create vision, plan. Lisa to schedule it tentatively January 15.

Agenda item: Gorge Heritage Museum donation

Discussion: donated 2 book cases for library.

Action Items: Marcia to send thank you: Barbara Sexton, PO box 394, Bingen

Attendees: Vern Harpole, Lisa Conway, Marcia Buser, Barbara Sexton, Norm White, Don Starkin, Sherri Starkin

Meeting Minutes 11-15-10

2010-11-16T20:24:00.000-08:00

Agenda item: Treasurer’s report

Discussion: Current balance: $8183.79. Outstanding bills approximately $500 and $100 for recirculation pump.

Monthly expenses: Joy for building maintenance: $100, Garbage: 10.23, Internet $45, Electric: $300, Phone: $15, Insurance: $50.

Monthly Income: $100 KTC, $135 Museum, $100 misc rental -- $335 total.

Agenda item: Reviewed action items from October 18, 2010

Agenda item: Alarm/Hot Water / WiFi

Discussion: Have hot water now, WiFi is hooked up and running. Alarm is installed! All key holders need to get with Barbara to learn how to set and unset alarm.

Action Items: Barbara will notify sheriff about the alarm. Vern will let Warren know so he won’t set it off. Barbara will train Laurece.

Agenda item: Fundraising House party

Discussion: Successful – made about $4500. Learned a lot – will plan another one in the spring with a different format.

Agenda item: Leaky Roof

Discussion: Still need to patch.

Agenda item: Ladies Bazaar

Discussion: Made $200 just off tables and $63 from quilt drawing. Thanks Karen!!! Good turn-out for sellers. Made good connections for OLESS.

Agenda item: Martin & Friends scheduled December 12

Discussion: Dance band will be here – may come back monthly. OLESS to run refreshment table as a fund raiser.

Agenda item: Annual Report to School Board

Discussion: Vern presented to school board. Next report due in April 2011. Consider submitting just a written report next time as board members had no comments or questions.

Agenda item: Ficus Tree

Discussion: Is in front of the alarm with no room to move it.

Action Items: Oren will do some pruning. Try to move out of way. Vern will contact Waters Edge to see if they can take it, perhaps sell it. Vern will call Joy.

Agenda item: Garbage Outside

Discussion: Need an outside garbage can – getting too much for Mildred. Just need someone to pick it up – can use school dumpster at bus barn.

Action Items: Vern will ask Joy to monitor and for Joy to ask for help.

Agenda item: Update on Nonprofit Meeting – Lisa and Barbara

Discussion: Lots of information was presented. Take away that we should focus on programs to go for smaller grants to establish a track record. Need to save building but now need to look at programs that will make building important to the community.

Not enough to just have a building – need programs for the community. Would like to have programs in place by January/February.

Action Items: Lisa and Barbara will share specifics with the board.

Agenda item: Building Update

Discussion: Oren picking up materials and all materials ordered by end of the year to spend the EDA money for windows. Discussion on making one room fixed up for rental.

Norm provided name of HVAC person in White Salmon. Looked at PTAC unit

Agenda item: Board elections

Discussion: Mildred presented nominations for board members. By-laws have been amended to have 8 board members. The following were voted on as a slate: Vern Harpole, Sherri Starkin, Norm White and Marcia Buser. Board members serving 2^nd year terms are Lisa Conway, Barbara Sexton, Oren Johnson and Don Starkin.

Action Items: Board will meet and decide on board responsibilities and offices for coming year.

Agenda item: Next meeting

Discussion: No meeting in December – just board meeting. Newsletter deadline is December 20. Next meeting will be January 10.

Attendees:

Barbara Sexton*

Colleen Hatfield

David Lloyd

Don Starkin*

Glenda Lovejoy

Karen Beck

Laurece Bonham

Lisa Conway*

Marcia Buser*

Mildred Lykens

Norm White

Oren Johnson*

Roger Hull*

Sara Sanderson

Sherri Starkin

Sondra Clark

Terry Mills

Vern Harpole*

*Indicates board member