Meeting Minutes March 12, 2012

Agenda item: Review and approve minutes from February 12, 2012

Action item: Approved with no new corrections.

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Agenda item: Treasurer’s report - current balance $2,863.78. Income: $339 income. Expenses: paid Joy, PUD, heaters: $4,037.65.

Discussion: Will not spend any more money on the building until have more income. Now have heaters so can rent. Anticipate summer for museum to move. $319 PUD bill in March. Water bill $121.

Action items: See discussion on comparative rental charges and revenue possibilities.

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Agenda item: Communication

Discussion: Reviewed information from WA State Sec of State on registering with the Charities Program. Reviewing the criteria, it was agreed that OLESS did not qualify at this time as we do not received more that $50,000/year in public donations.

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Agenda item: Old Business

a. Game Night: Risi attended and requested that we extend game night night for another month. Vern talked to Johanna Rowe of Klickitat Skamania Children’s Network. Have $476.45 left. Have spent 223.55 for supplies & food, $300 in salary. Have left: $280 for materials and supplies and $200 for salary. Risi will keep using for pizza. Extend through May 4^th will be the awards night. Vern and Risi will present to KSCN on March 30.

b. Marketing for Building & restructuring building fee: Cindy presented her findings on a market analysis on room rentals. Up to 50 people: $40 per hour. Smaller room $20 an hour. Package birthday party $180 or $220. TV-DVD available classroom $45 for 2 hours, $30 each hour.

Cindy shared idea for “trunk shows”- sales shows, crafts shows, antiques, health care, hobbies (RC, boats, trains), franchisees, have themed shows. Could coordinate with Lions Breakfast. Booth space rent. Have a regular show. Could join Mt Adams Chamber of Commerce. Cindy will organize a health fair – May 5. Will contact RC enthusiasts.

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Agenda item: New Business

a. New tenant possibility: Catlink is looking for a facility to rent to continue spay/neuter clinics. Vern will tour possible space with Carmen, Catlink director, and Marcia on Friday. Catlink is part of Rowena Wildlife Clinic which is a 501 c (3) organization so fits with mission.

b. Austin stopped by to let us know that there is various gaming equipment – foosball table, pool table, that could go into one of the rooms to provide an arcade. All agreed that this is unlikely to generate revenue in itself but could be part of a party room for rentals.

c. Stuff in hallway: will be removed on Thursday.

d. Mural idea: Vern shared that at community council meeting winery folks asked us to beautify and identify building. Janet Essley willing to take ideas that are submitted to make it for community ideas. Vern is going to spearhead – goal to have something by summer. Cindy brought up upkeep issue.

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Agenda item: Rental Committee

No report.

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Agenda item: Building Committee

a. Boiler room – still needs flashing for roof before inspection. Permit expired 2/4/12 – Norm will check for getting it extended. Waiting for good weather.

b. Doors & signage – no change. On hold.

c. Don will look into getting the Telco pedestal removed from the south side of the bldg.

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Agenda item: Other items

a. LAC sign needs to be tied – Vern will tie down..

b. Barbara shared the new Horizons brochure which just came out. Cultural Exchange photo on cover. Lyle Hotel photo inside and Vern is quoted.

c. Barbara shared that CEKC has money for training – will do in May or June. Financial education (example: how to get bank account, financing a home, budgeting). Barb is pushing to have here. CEKC is alternating having meetings here and WS to encourage Skamania folks. Money is part of a Paul Allen grant specifically to hold training.

d. Home Depot grant – no one else stepped forward. Norm has a list of supplies. May all that is needed is to re-submit.

e. Pilates is ending at the end of March unless instructor gets more students. Snow birds will be returning.

f. Vern is working on a fundraiser at Syncline Winery. Donating his collection for a vertical tasting.

g. Vern nominated Norm to run next meeting.

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Next Meeting Scheduled:

April 9th at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

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Attendees

§ Barbara Sexton*

§ Cindy Bluemel

§ Don Starkin*

§ Marcia Buser*

§ Norm White*

§ Risi Howard

§ Roger Hull

§ Terry Mills

§ Vern Harpole*

*Board member

Meeting Minutes February 13, 2012

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Agenda item: Review and approve minutes from January 9, 2012

Action item: Approved with no corrections.

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Agenda item: Treasurer’s report - current balance $8067.72.

Discussion: Paid another year for Magic Jack, gave Risi $200 for Game Night, reimbursed Norm $1,100. Feb expenses will be high for heaters. Heaters are $2889.00, owe $1148.65 to electrician for heaters. Norm working with electrician. Looks like it will end up being around $5200. Have $4352.38 in checking and all bills paid except for electrician bill. Income this month was $691. Some other rental income, normal is $280 plus special events. Voted to give Norm $500 for labor.

Action items: Marcia will add to WHIL that there is heat now on rental. Cindy will research restructuring rental fee – review proposed changes.

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Agenda item: Communication

Discussion: Nothing to report.

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Agenda item: Old Business

a. Game Night: World Globe being constructed, won’t fit out of room!

b. Annual Planning Meeting updates: Norm got a basketball hoop donated. Will require being mounted. Action item: Add to WHIL that we need someone to take on project mount the basket ball hoop. Funding is needed for this project – probably take about $200. Contact Lisa if interested.

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Agenda item: New Business

a. Terry brought up that they 11 sheets left from project, about $200 worth. Is OLESS interested in buying it or taking in lieu of rent? Could use in Boiler Room. Decision not to buy now as won’t need for quite a while.

b. Don will get an estimate on heat usage to factor rent.

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Agenda item: Heater

Discussed under Treasurer’s Report.

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Agenda item: Grounds

a. Final inspection on roof – Don will call to get inspection scheduled. Flashing needs to be fixed first. Have a window of time to get inspection.

b. Another volunteer wants to help on work parties. Luke Wyler.

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Agenda item: New Business

a. Sherri mentioned that if we do a wine taste off fundraiser need to consider insurance issue.

b. Reenactment event with museum…

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Next Meeting Scheduled:

March 13 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

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Attendees

§ Barbara Sexton*

§ Lisa Conway*

§ Don Starkin*

§ Sherri Starkin*

§ Marcia Buser*

§ Terry Mills

§ Norm White

§ Cindy Bluemel

§ Roger Hull

§ *Board member

Meeting Minutes January 9, 2012

In Marcia Buser’s absence Mildred Lykens took the minutes

Attendees: Vern Harpole, Mildred Lykens, Barbara Sexton, Lisa Conway, Lourece Bonham, Karen Beck, Norm White, Sandy Doolin and Cindy Bluemel.

Meeting was called to order by President Lisa Conway at 7:10 PM.

Minutes: No one had corrections or additions to the minutes on line.

Reports:

• Treasurer: Sexton handed out reports for both November and December. Explaining any questions asked. The ending balance being $9,279.56. (attached)
• Communications:

ü Barb Sexton received a grant denial from BNSF

ü Vern Harpole received a $1,000.00 grant from Klickitat County Skamania Community Network for funding “Game Night”. They will reimburse receipts presented to them for up that sum to cover ten consecutive Friday nights. Risi Howard has been hired to supervise these nights and receive payment for her time but needs to submit receipt for expenses.

• Boiler Room: Norm White stated that there was a leak in the roof but it was a minor problem and he would look into it.

Visitors: Joe Howell from Gorge Glass was on hand to offer suggestions as to what can be done as far as the windows throughout the building. He is willing to work with the board at their request regarding their priority on where and how many windows to be placed at a time. He will wait for decision to be made as to preference of using the windows at hand or the purchase of vinyl windows that would be more energy efficient. He would then give an estimate of the cost per order. Norm will get back to him after discussing with Don Starkin.

Old Business:

• BAZAAR: Sandy Doolin, Karen Beck and Laurece Bonham were on hand to report and present the revenue taken for last the holiday bazaar rental and donations. $285.00 for booth fees, $77.00 for the quilt raffle that Karen Beck made and donated, and $9.50 for cook books that a lady donated for sale. Totaling $372.00 cash. A discussion ensued as to better advertising which Cindy Bluemel suggested they approach both the Hood River Chamber of Commerce and the Mt. Adams Chamber. It was also suggested that OLESS help pay for the advertisements in the local papers which met with positive agreement. No motion was made or voted on.
• Game Night: Vern reported that he and Mildred were the only two to show up and found out later that they were a week early. Communications are sadly lacking between members as to what and when things are planned.
• Drapes: Lisa Conway thanked Vern Harpole and Mildred Lykens for the drapes in the middle room. Lykens offered that it was also Jordan Harpole that helped mount them and they had been donated by the Harpole family.
• There was a vote with a the 4 board members of OLESS agreeing to authorize expenditure of up to $3250 to buy and install heater/AC through wall units in the middle and South classrooms. $1000 each for heaters, $500 each for installation and $250 for electrical parts for the breaker panel in the boiler room. The project will proceed as soon as Norm can get time and a work party organized.

· Driveway Issue: Mildred Lykens reported that no signage would be necessary for the Metz property across the street for she had called and they assured her that it was not an issue and to refrain from purchasing any signs.

New Business: Nomination of officers was tabled to next month.

· Marketing: Cindy Bluemel suggested that the LAC needed to be marketed in order for it to reach its full potential. A discussion determined that she might chair that committee after speaking with Sherrie Starkin. Lykens mentioned that it would be more marketable if it provided comfortable heating. Harpole stated that Warren Lightle was still volunteering to work on and explain how to fix the plumbing in the boy’s bathroom this coming Thursday (Jan. 13^th). Harpole also stated that he had an electrician friend that was willing to help rewire for new heaters. Discussion and a show of hands determined that we would move forward on that issue.

Next Meeting: February 13th 7 PM ** ** Adjourned: 8:30 PM ** **

Minutes taken by: Mildred E. Lykens

Meeting Minutes November 7, 2011

Agenda item: Review and approve minutes from October 17, 2011

Action item: Approved with no corrections.

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Agenda item: Treasurer’s report - current balance $4611.21.

Discussion: $3179 donation, $100 prescriptive for heat, $1900 refund from windows, $383 room rental received $744 on boiler room, $119.75 donation envelopes. Water $143 credit. Total income was $5867.74 and expenses were $1485.26.

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Agenda item: Communication

Discussion:

1) Lisa got a call from someone raising money for pool in White Salmon – looking in Lyle????

2) We received a complaint by a resident that people attending LAC were parking on their property. We can a purchase sign if the homeowner wants to post to not block the driveway. Mildred will ask if that would be ok.

3) Hugh Whitson retiring from McCoy-Holliston Insurance. Everyone is invited to his retirement celebration at the White Salmon Elks on Dec 3^rd from 1:00-4:00 PM.

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Agenda item: Old Business

a. Vern contacted Skyline – no real updates at this point.

b. Gorge Ghost Gathering – Vern went around to thank wineries. Good synergy.

c. Game night – Vern was in contact with Joanna Row, Klickitat-Skamania Country Network. Has funds for programs. Grant available. Vern went to their meeting and was encouraged to submit a grant. Vern talked to Reesie for $1000 for 10 Fridays in a row for $50/night for program director and child assistant and $50 night for food and drink. To start in January. Reesie is willing to run it. We’ll know by Dec 1 if we get grant and then can market. Chris Crites music teacher – contact for school.

d. No December meeting, January planning meeting at the Lyle Hotel – tentatively 21^st.

e. Santa night- Mildred talked to Sheriff dept. Talking about combining with fire department in one night, Dec 16 6:45-7:30. We will have building open. Have sleigh set up so easier for kids to get up. Museum will provide cocoa, others cookies.

f. Newsletter deadline: Dec 20.

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Agenda item: New Business

a. November Board Elections

a. Slate: Lisa Conway, Barbara Sexton, Auzreal Harvey and Don Starkin voted for 2 year board term.

b. No meeting will be held in December. Meet in January.

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Agenda item: Fall fundraiser

A success! Raised about $4000 which will get us through the year. Good intake for the level of effort required.

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Agenda item: Committee reports

Building Committee (Don & Norm):

a. Boiler room roof – done, only needs flashing.

b. Critical issues update:

§ Panic hardware on doors – Norm will do in winter.

§ Doors – very leaky. New doors or weather stripping.

§ Signage (doors to remain unlocked and max occupancy) – no update.

§ Stove and oven taken out.

§ Window report –get a caravan Thursday& Friday morning – meet at 9:00 at school both days. Need lots of blankets.

c. Heat: not much to do until get grant.

d. Drapes: 18 yards to do one room, if lined then double.

e. Request for new light bulbs.

Grounds Committee (need a chair):

a. Pavilion – trim needs to be painted. Colleen will paint, Oren to get paint. Discussion whether need to re-primed. Vern will contact Colleen. Lisa will get a couple tubes of caulk.

b. Picnic table – getting carved on.

Programming committee (Vern):

Pilates classes are good – instructor is happy- will run through Dec, Jan off and probably start up in Feb.

Call for Christmas decorations for LAC: contact Diane Howard 365-3721

Rental committee (Barb):

Family counselor using room the room once a week for12 weeks – contact came through school. Otherwise rentals are active.

Fundraising committee (need chair):

a. Home Depot grant – will start after 1^st of the year. Will be for water for pavilion

b. Grant from BNSF – working on it.

c. Skamania Klickitat County Network –Vern applied.

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Next Meeting Scheduled:

January 9 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

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Attendees

§ Barbara Sexton*

§ Lisa Conway*

§ Don Starkin*

§ Sherri Starkin*

§ Marcia Buser*

§ Terry Mills

§ Vern Harpole*

§ Norm Whitec

§ Glenda Lovejoy

§ Mildred Lykens

§ Zachari Parsons

§ Auzreal Harvey

§ Corinna Settles

*Board member

Meeting Minutes: October 17, 2011

Agenda item: Review and approve minutes from September 12, 2011

Action item: Approved with no corrections.

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Agenda item: Treasurer’s report - income $385, expenses $656.71. Garbage is going up .16 per can. Water bill is up to $678 but should go down all winter. Porta potty is gone now. YTD average utility bill is $400 and rental income is $384 average. Rental goal is $420/month.

Discussion: Current balance: $4,611.21. $1901.25 refund from windows received but not reflected in current balance. Heat is an issue for winter rentals. Discussion on getting some portable heaters.

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Agenda item: Communication

Discussion: Nothing reported.

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Agenda item: Old Business

a. Lisa presented report to school board. Copy sent to Marcia to put on file. Lisa told them that we would support the levy passage.

b. Farmers Market – attendance has been disappointing. If it goes next year, need to look at a better time slot and more volunteers. Do not do 3-5 PM again.

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Agenda item: New Business

a. Bazaar is scheduled for Nov 11 & 12. Massage therapist would like to do a sit up booth massage. Sherri would like to do a food sale. Baked potato with chili. $5/table. Sherri & Don will be gone Oct 20-Oct 30.

b. Game night. Some grants available for community programming.

c. November Board Elections

a. Vern asked Jackie Johnson to be on nominating committee. She was going to attend but did not.

b. Lisa Conway, Barbara Sexton, Oren Johnson and Don Starkin positions are coming to term.

d. No meeting will be held in December. Meet in January.

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Agenda item: Fall fundraiser

Lisa mailed out 90 invitations with donation cards. Already got donations. All the wineries will be donating. Decorations? Karen doing cheese and crackers.

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Agenda item: Committee reports

Building Committee (Don & Norm):

a. Boiler room roof – new roof almost finished. Vern and Jordan will try to finish on Wed. Will try to get Royce to volunteer. Norm estimates $1000 will cover.

b. Critical issues update:

§ Panic hardware on doors – Norm will do in winter.

§ Signage (doors to remain unlocked and max occupancy) – no update.

§ Window report – stalling window people. Will get when roof is completed.

c. Boiler room circuit breaker replacement – Vern got bid.

d. Need a light weight vacuum cleaner.

Grounds Committee (need a chair):

a. Pavilion – trim needs to be painted. Otherwise will rot.

b. Park looks great –many people using it.

Programming committee (Vern):

Pilates classes are good but not enough people, will not run beyond Nov. Parenting class this weekend. Vern pushing card game program.

Rental committee (Barb):

Had 3 adult birthday parties in last month, parenting class.

Fundraising committee (need chair):

a. Home Depot grant – will start after 1^st of the year.

b. Grant from BNSF – working on it.

c. Jane Birchall fund – expired. Under Gorge Community foundation.

d. Skamania Klickitat County Network –need lead.

e. Vern met with Mike Mullen at Skyline –pushing hard to find grants for community health programs.

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Next Meeting Scheduled:

November 14 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

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Attendees

§ Barbara Sexton*

§ Lisa Conway*

§ Don Starkin*

§ Sherri Starkin*

§ Marcia Buser*

§ Terry Mills

§ Vern Harpole*

§ Lori Hull

*Board member