Mission: Working together to preserve and maintain the
Old Lyle Elementary School building and park as an activity center and green space to
improve the quality of life for the Lyle community.

Tuesday, November 16, 2010

Meeting Minutes 11-15-10

Agenda item: Treasurer’s report

Discussion: Current balance: $8183.79. Outstanding bills approximately $500 and $100 for recirculation pump.

Monthly expenses: Joy for building maintenance: $100, Garbage: 10.23, Internet $45, Electric: $300, Phone: $15, Insurance: $50.

Monthly Income: $100 KTC, $135 Museum, $100 misc rental -- $335 total.

Agenda item: Reviewed action items from October 18, 2010

Agenda item: Alarm/Hot Water / WiFi

Discussion: Have hot water now, WiFi is hooked up and running. Alarm is installed! All key holders need to get with Barbara to learn how to set and unset alarm.

Action Items: Barbara will notify sheriff about the alarm. Vern will let Warren know so he won’t set it off. Barbara will train Laurece.

Agenda item: Fundraising House party

Discussion: Successful – made about $4500. Learned a lot – will plan another one in the spring with a different format.

Agenda item: Leaky Roof

Discussion: Still need to patch.

Agenda item: Ladies Bazaar

Discussion: Made $200 just off tables and $63 from quilt drawing. Thanks Karen!!! Good turn-out for sellers. Made good connections for OLESS.

Agenda item: Martin & Friends scheduled December 12

Discussion: Dance band will be here – may come back monthly. OLESS to run refreshment table as a fund raiser.

Agenda item: Annual Report to School Board

Discussion: Vern presented to school board. Next report due in April 2011. Consider submitting just a written report next time as board members had no comments or questions.

Agenda item: Ficus Tree

Discussion: Is in front of the alarm with no room to move it.

Action Items: Oren will do some pruning. Try to move out of way. Vern will contact Waters Edge to see if they can take it, perhaps sell it. Vern will call Joy.

Agenda item: Garbage Outside

Discussion: Need an outside garbage can – getting too much for Mildred. Just need someone to pick it up – can use school dumpster at bus barn.

Action Items: Vern will ask Joy to monitor and for Joy to ask for help.

Agenda item: Update on Nonprofit Meeting – Lisa and Barbara

Discussion: Lots of information was presented. Take away that we should focus on programs to go for smaller grants to establish a track record. Need to save building but now need to look at programs that will make building important to the community.

Not enough to just have a building – need programs for the community. Would like to have programs in place by January/February.

Action Items: Lisa and Barbara will share specifics with the board.

Agenda item: Building Update

Discussion: Oren picking up materials and all materials ordered by end of the year to spend the EDA money for windows. Discussion on making one room fixed up for rental.

Norm provided name of HVAC person in White Salmon. Looked at PTAC unit

Agenda item: Board elections

Discussion: Mildred presented nominations for board members. By-laws have been amended to have 8 board members. The following were voted on as a slate: Vern Harpole, Sherri Starkin, Norm White and Marcia Buser. Board members serving 2nd year terms are Lisa Conway, Barbara Sexton, Oren Johnson and Don Starkin.

Action Items: Board will meet and decide on board responsibilities and offices for coming year.

Agenda item: Next meeting

Discussion: No meeting in December – just board meeting. Newsletter deadline is December 20. Next meeting will be January 10.

Attendees:

Barbara Sexton*

Colleen Hatfield

David Lloyd

Don Starkin*

Glenda Lovejoy

Karen Beck

Laurece Bonham

Lisa Conway*

Marcia Buser*

Mildred Lykens

Norm White

Oren Johnson*

Roger Hull*

Sara Sanderson

Sherri Starkin

Sondra Clark

Terry Mills

Vern Harpole*

*Indicates board member

Posted by at No comments:

Monday, October 18, 2010

Meeting Minutes 10-18-10

Agenda item: Review and approve minutes from September 13, 2010

Discussion: Approved with corrections to spelling of Laurece’s first name.

Agenda item: Treasurer’s report

Discussion: Current balance: $7426.55. Electricians have about $300 in materials to bill and plumber about $1200.

Agenda item: Update hot water / WiFi / Alarm

Discussion: Hot water is all plumbed and should be electrified by end of the week. Warren Liedel did a beautiful job. He connected a recirculating pump so that all areas will have hot water right away. Will save a lot of energy costs. Should have in time for women’s bazaar.

Gorge.net installed a faster line with a repeater that connects the whole building. We have to thank KTC and Bob Hansen who donated $230 hook up fee. Monthly bill will only be $10/month more.

Museum alarm going in on Oct 19. Hallway alarm needs to be resolved with who will come in and who can arm. Hallway alarm will be installed at same time but not activated yet.

Action Items: Letter to Ernie’s locksmith needs to go out on letterhead on who can authorize more keys: Vern, Barbara and Oren are the only ones. Marcia will draft for Vern’s signature.

Agenda item: Fall Fundraiser

Discussion: Date is October 24, Sunday at the Clark’s house 2:00 – 4:00 PM. Waiting for final RSVP number.

Action Items: Lisa and Vern to do a dry run on presentation. Board members to be at Clark’s at noon – meet at rest area and carpool.

Agenda item: Women’s Bazaar

Discussion: Laurece asked if OLESS is going to do food. OLESS is not going to do it but Karen is checking if a high school kid wants to do the taco bar. Laurece reported that they are getting really booked up and will be turning people away. OLESS will just do a table for donations and show Lorie's video on the LAC.

Agenda item: Nomination Committee

Discussion: Mildred reported that there are 4 candidates for 3 positions: Vern Harpole, Sherri Starkin, Marcia Buser and Norm White . Attendees of November meeting will vote. Consider adding a board member and voting on the 4 as a slate. It will be discussed and voted on at next meeting whether to amend by-laws to add a board member.

Agenda item: Museum Memo of Understanding

Discussion: Board has reviewed the draft. Need to do the same thing with KTC. Cheryl Steindorf is KTC president.

Action Items: Board approved MOU with Twin Bridges Museum and both Vern and Terry signed it to finalize the agreement. Marcia will draft an MOU for the KTC with a one year lease at $100 / month rent.

Agenda item: Roof Repair

Discussion: Leaking in hallway. Oren had roofer here today – he suggested to get a couple buckets of tar material and pour on to fill up holes until spring to get us through the winter. Royce is busy. Colleen suggested Mike – Oren will talk to him later in the week.

Action Items: Oren is going to get estimate for repair.

Agenda item: Martin & Friends / Harry & Ukulele Group

Discussion: Martin & Firends wants to play for public dancing – have 5 couples that follow them wherever they play. Will play for a fund raiser at least once a month. They could do it on an afternoon or early evening. Fund raising could be in the form of a concession or just donations. Would be nice to start in December.

Pick a Friday once a month and combine with a game night.

Harry Moss has a ukulele group for practice every other week. Would pay $1 a head for group practice. Harry will coordinate.

Action Items: Vern, Joy and Laurece will meet on building coordination. Vern will contact Austin about the drums. Barbara will contact Martin & Friends and get a date in December, a Sunday afternoon for them to play.

Agenda item: Trash bags

Action Items: Vern to get Mildred trash bags.

Agenda item: Building Plans

Discussion: Oren presented 3 D model of what building will look like to restore it to its original windows and lighting with current energy efficiency. Remove dropped ceiling, open up entry. Looking at 51,000 btu electric furnace outside janitor closet to heat building. Oren getting estimates to present at house party on Sunday.

Other Action Items: Vern will be presenting to school board this month (21st).

Next Meeting Scheduled:

November 15 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees




  • Barbara Sexton*
  • Oren Johnson*
  • Marcia Buser*
  • Terry Mills
  • Vern Harpole*
  • Colleen Hatfield
  • Lisa Conway*
  • Norm White
  • Don Starkin*
  • Sherri Starkin
  • Laurece Bonham
  • Joy Collins
  • Roger Hull*

*Board member
Posted by at No comments:

Monday, August 16, 2010

OLESS Meeting Minutes August 16, 2010

Agenda item: Review and approve minutes from July 12, 2010

Discussion: Approved with no changes or corrections.

Agenda item: Review action item status from July 12, 2010 meeting:

§ Norm to put post (pipe) with chain and lock to keep vehicles from driving in, but still allow vehicles in when needed. 8/16: Norm will do

§ Terry will look into getting broken concrete patched. 8/16: leave for now

§ Make signage for pavilion with rules. No fireworks, clean up trash, no open fires, no defacing. “This property under surveillance.” 8/16: Oren is having signs made.

§ Roger, Vern and Don are going to try to get old water heater running in the interim. 8/16: Did not do – disconnected. Recirculating pump is not working.

§ Norm will look at ceiling and how to do insulation. 8/16 Norm still needs to do.

§ Barb will call and get information on costs through mid-Sept. 8/16: Done

Agenda item: Fall Fundraiser

Discussion: Date is October 24, Sunday at the Clark’s house 2:00 – 4:00 PM. Invitation to go out beginning of October. Ask will be to do heating/cooling system. Estimate for 1 room is $6000, whole building is around $36,000. Would like to get estimate on fixing roof for another ask items, broaden scope. Oren will give presentation on what will be done to building – the vision.

Action Items: Subcommittee will meet to plan. Ask Sherri to co-chair. Committee: Lisa, Vern, Oren, Sherri, Karen, Marcia.

Agenda item: Pavilion Dedication /History and Music in the Park Sunday August 29th 3:00 – 6:00

Discussion: OLESS just needs 10 minutes for kick off. Plaque: building erected summer 2010 by Norm White with assistance of Klickitat County economic assistance and OLESS volunteers. Do ribbon cutting.

Don’t have music lined up – may just do CDs softly. Norm will check with jazz group to see if they want to play for an hour. Food – hot dogs, etc. OLESS to donate $50. Publicity – fliers. Museum is organizing show.

Agenda item: Electrical Update

Discussion: Last weekend 3 journeyman electricians rewired panel and made separate circuits. Two rows of lights on – need ballast to get rest of lights on – Estimate $6000 will re-ballast and re-bulb all the lights in the building. Have good, reliable electricity now. Electrician returning in this week to add strips and do some finish up and put circuit in case we want to put in hot water in janitors room.

Agenda item: Window Update

Discussion: Do windows in one room early on? .

Action Items: Saturday work party to look at what’s behind closed up windows. Oren will send us information on what learns by August 30th.

Agenda item: Museum Agenda

Discussion: Museum Board would like to sit down with OLESS Board and develop shared vision . Determine how museum fits in with building plans and how we can grow. Would be good to formalize relationship.

Action Items: Terry to have museum board propose some dates to get together with OLESS board.

Agenda item: Free Roaming Cats Spay/Neuter Grant

Discussion: Catlink received 2-year grant to outreach communities in Klickitat county and provide free spay/neuters of freeroaming cats. Lyle will be the first community where we will offer the clinics. September is communication and education and clinics will be offered in November. May need to use Activity Center to stage cats for pick up and drop off. Will do another round of education and clinics in Lyle in May/June 2011.

Action Items: No action items at this time. Will need community volunteers to help.

Agenda item: Hot Water / Plumbing

Discussion: After electrician is here this week, will just need to move water heater and plug in J Approved around $100.

Action Items: Oren to ask Warren Ferrell, licensed plumber, to help with plumbing issues. Oren will pick up hose and spray nozzle.

Agenda item: Park Watering

Discussion: Lawn is drying out. Can we start rotating duties to turn on water. Timer is broken. Ideal is every daily in morning for 2 hours. Vote on Norm to get timer if can do it.

Action Items: Norm will turn on in morning. Colleen will turn off at 9:00 AM.

Agenda item: OLESS Letterhead

Discussion: Need.

Action Items: Colleen will draft OLESS letter head.

Agenda item: OLESS Elections

Discussion: Need nominating committee. Determine who will be up for elections.

Action Items: Board will meet to discuss.

Next Meeting Scheduled:

September 13 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

  • Roger Hull*
  • Oren Johnson*
  • Marcia Buser*
  • Terry Mills
  • Vern Harpole*
  • Glenda Lovejoy
  • Colleen Hatfield
  • Lisa Conway*
  • Norm White

*Board member
Posted by at No comments:

Monday, July 12, 2010

OLESS Meeting Minutes July 12, 2010

Agenda item: Review and approve minutes from June 21, 2010

Discussion: Approved with no changes or corrections.

Agenda item: Treasurer’s report

Discussion: Current have $9088.19. Have 4 bills to pay $435 for concrete items, light bill $85.44 and concrete $1433.25 and $438.70 for finish work.

Agenda item: Pavilion Dedication – August 29th

Discussion: Official word today is that Lyle Lovett is not coming so no formal dedication will be held on the 17th. We will do a pot luck August 29th to coincide with museum evening event and do the dedication then.

Discussion on graffiti and carving on picnic tables. To confront or not? Fireworks on 4th caused burn sots. Need to post rules, confront – important to change the culture. Agreed that we have to stay after it. Project for next summer: get water and bar-b-que through EDA grant.

Approved $100+materials for Norm to put post in to prevent unauthorized vehicles from driving into park.

Action Items: Make signage for pavilion with rules. No fireworks, clean up trash, no open fires, no defacing. “This property under surveillance.” Oren to do sign.

Norm to put post (pipe) with chain and lock to keep vehicles from driving in, but still allow vehicles in when needed.

Agenda item: Wind block idea

Discussion: Norm had idea to put fencing (old back stop) with slats along flag poles. Can include windbreak in EDA grant request with other improvements for next summer. Concrete corner of skate board park got damaged by truck. Will need to remove and re-pour. Can we patch in the interim?

Action Items: Terry will look into getting broken concrete patched.

Agenda item: Interior building work

Discussion: Oren meeting this week with another window expert. Electrician coming this week or next week.

Hire a building plan coordinator to help with scheduling improvements.

Action Items: Roger, Vern and Don are going to try to get old water heater running in the interim.

Agenda item: Insulation

Discussion: How to increase insulation – issue with asbestos. Oren suggest BPA grant to insulate from roof.

Action Items: Norm will look at ceiling and how to do insulation.

Agenda item: Bathrooms

Discussion: Need to address what to have for bathrooms for park. Porta potties with weekly cleanout for summer months.

Action Items: Barb will call and get information on port potty costs through mid-Sept.

Next Meeting Scheduled:

August 23 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

  • Oren Johnson*
  • Marcia Buser*
  • Terry Mills
  • Vern Harpole*
  • Don Starkin*
  • Harry Moss
  • Sharon Moss
  • Mildred Lykens
  • Joy Collins
  • Barbara Sexton*
  • Lisa Conway*
  • Norm White

*Board member
Posted by at No comments:

Wednesday, June 23, 2010

OLESS Meeting Minutes June 21, 2010

Agenda item: Review and approve minutes from June 17, 2010

Discussion: Approved with no changes or corrections.

Agenda item: Treasurer’s report

Discussion: Current balance: $11,221.99. Just wrote a check to Bob for wireless. Paying Joy $100 month. Cultural Exchange paid us $150 for use of building. CECK will give us money for building use. Got $113 from yard sale for OLESS from sale of donation from Juliet Pouillon. Harry gave $79 from his playing at the Hotel.

Vern bought a garbage can for about $30.

Agenda item: July 17 Pavilion Dedication

Discussion: Lyle Lovett has agreed to stop by and dedicate our pavilion on his way to his Maryhill concert. Alexis thought of it and is organizing it.

Joy has been keeping the building cleaned up. Will need periodic work party for cleaning. We now have weekly garbage clean-up.

Need to have a signs posted with park/pavilion/playground rules. Cultural Exchange is making signs – Mildred working on signs addressing for our protection and comfort.

Action Items: Will need to finish pavilion and get things cleaned up for July 17! Vern will make sure pavilion gets done. Will need to spiff things up, keep grass water.

Joy will let us know when we need clean up parties. Next one is scheduled for Saturday, July 10 at 9:00 AM.

Mildred will send out ideas for signs to be posted.

Agenda item: EDA grant for windows and keys

Discussion: We’ve spent about $1000 to re-key the building . 6-7 master keys: Vern, Oren, Joy, Mildred, Barbara. Oren maintaining master list of keys. About 5 other sets: KTC (front door & KTC room), Museum (front door, storage closet, museum), room keys. Also have key that holds door open with panic bar.

Have about $10,000 in EDA money to spend on windows. Needs to be spent by end of December.

Action Items: Focus on remodeling one room for winter. Select end room. Look for someone who can manage project. Windows for one room and hallway, add insulation. Vern will line up a contractor to manage project.

Agenda item: WiFi.

Discussion: Gorge.net tried to set up antennae and could not get signal because tree is in the way . Bob lined up barebones telephone line set-up with Century links. Then Gorge.net will connect internet. Scheduled but not sure when it will be available. Need to check how many people can access simultaneously. Should be connected in next week or so.

Agenda item: Rental Rules

Discussion: Joy has some proposed rental rules to post in 2 rooms. Suggested adding that there needs to be a rental agreement. Add no alcohol.

Game night has been petering out with the advent of the longer days. Next one will probably be the last, at least for summer. Look at what classes might be able to hold.

Action Items: Joy will post rental rules in the 2 rooms.

Agenda item: Membership

Discussion: Getting close to finalizing in OLESS.

Action Items: Marcia will send out latest draft for vote.

Agenda item: Park Party

Discussion: Terry proposed having a party on August 29th, with story tellers, music, jam session (“pickin’”). Have the local groups to contribute some money for hot dogs & other food. Each organization (Lions, OLESS, Museum) to give update on what is happening

Agenda item: Open mike

Discussion: Harry asked about thank you’s for buying flags. Back-up for raising flag when Harry when not here will be Vern.

Next Meeting Scheduled:

July 12 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees

  • Bob Hansen
  • Marcia Buser*
  • Terry Mills
  • Vern Harpole*
  • Lorie Hull
  • Roger Hull*
  • Sherri Starkin
  • Don Starkin*
  • Harry Moss
  • Mildred Lykens
  • Joy Collins
  • Barbara Sexton*
*Board member
Posted by at No comments:
Subscribe to: Posts (Atom)