Agenda item: Review and approve minutes from March 8, 2010
Discussion: Approved with no changes or corrections.
Agenda item: Treasure’s report
Discussion: Current balance is $2,783.19. Expecting EDA Grant soon of $11,000 for windows, safety signs, lock replacements. Horizon’s grant of $8500 will probably arrive in late May or June.
Agenda item: Update on Tour de Fleur
Discussion: We have permit in hand for wine garden and need to go ahead with insurance for the event. Can also sell by the bottle, not more than 12 liters per person. Still waiting to hear if we need to cordon-off serving area. Each winery is donating 2 bottles.
Reader board – Oren is getting a computer controlled one quoted.
Action Items: Sherri is to go ahead and buy insurance. Policy and bill will come to OLESS $300- $340 expected.
Agenda item: Update Pavilion
Discussion: Thursdays AND Sat every week for next three weeks or we won't get the thing up in time. Please bring help. Vern is trying to get a hold of picnic table lady – we have already paid for 4 of them. We will need about $500 for sod. Will try to get Home Depot to donate – they order it, not stocked. Still have a $1200 credit at Tum A Lum.
Action Items: Risi said that she will ask Colleen to contact Home Depot for sod. Oren will ask manager at Home Depot –for 30 x 50 (1500 sq feet). Vern requested approval to spend $500 for sod if cannot get donated.
Agenda item: Lease Update
Discussion: Board should be voting on lease during meeting 4/22. Terms are now 10 years with 2 renewals.
Action Items: Request as many people possible attend next school board meeting on the 22nd when they will be voting – 7:00 PM at high school.
Agenda item: Update on KTC sink repair
Discussion: Oren planning to repair in the next month.
Agenda item: Hot water
Discussion: Don Starkin contacted plumber- planning to be here Thursday. Will probably need some money to relocate hot water heater. Oren has electrician coming later this week. Hope to have hot water by May 1.
Agenda item: Finance committee report
Discussion: Lisa reported on fundraising. Tour de Fleur is focus of everyone’s energy right now. Even though not specifically fundraising, it is still an important event in our community – a relationship building event.
Need to identify board members at Tour de Fleur.
Fundraising house party is tabled at moment – not really ready yet since we need to have a plan for the building so show vision before we can do “the ask.” Need a budget, architectural drawings. Still potentially on the table for October – but need to be more organized before we move ahead.
Oren estimates we will have drawings and plans in 6-8 weeks.
Oren proposed that we take a picture of everyone who works on the building and posts them on the wall – get community members to feel good that they are involved.
United Way grant still pending $4000 for volleyball equipment.
June yard sale – Colleen willing to do food and beverage – not to compete with museum selling water and hot dogs. There is a sno-cone machine to use.
Room rental – time to start promoting use? Need to coordinate with window replacement. Hold off one more month since getting hot water and electricity fixed. Table discussion until next month. Need to develop policies on who we will rent to.
Agenda item: Building rehab
Discussion: Oren had 2 electricians coming this week to get their assessments. Shift 220 without having to change out panels.
He met with security person to look at possibilities – motion detectors in various locations. Key pad inside door with different codes so can track who is coming in. Exterior & interior siren. $1200 estimate
Emergency lights – need wiring which were not in grant, only lights.
Lock guy coming this week to assess locks – have a master key that goes everywhere and then zone keys. Different options. Pad locks and deadbolts would go.
Roof estimates were substantial. Brown’s in The Dalles only one who would give a quote without a fee. Requires asbestos removal, structural repairs. Gave us 3 options: with a 4” insulation over classroom area versus 3” - $4000 difference. Extra inch provides additional 6-7 R values. Estimates ranged from $8700 to $125,000. Does not include and repairs, only replacing ceiling portion of roof and insulation.
Klickitat Co PUD’s assessment – roof insulation will not need to be a custom – BPA might pay $35,000 - $40,000 for insulation. Would not pay for labor. Would be a tear off. Just need to give square footage to BPA.
Les is coming for plumbing and hot water.
HVAC contractors coming in next few weeks. Oregon Equipment (The Dalles) would only do it for $75/hour and estimated $200 for proposal. Agreed to just have the 2 who did not state that they will charge for estimate.
In next 2 weeks we should have a lot more information on what building will take.
Agenda item: New business:
Discussion: Oren has a bunch of muslin to make curtains -- 10 yards of 8’ wide canvas. $108 total.
Oren requested be authorized to get fluorescent fixtures that match original lights, replacement lights that are broken, bathroom stall for women’s.
Backstop – need to move behind gazebo – create a diamond on other backstop.
Action Items: Board authorized reimbursement to Oren for canvas. Also authorized $200 for Oren if he finds things that can be used to rehab the building.
Next Meeting Scheduled:
May 17 at 7:00 PM at Lyle Activity Center
(Formerly known as the Old Lyle Elementary School)
Attendees
- Terry Mills
- Marcia Buser
- Lisa Conway
- Vern Harpole
- Lorie Hull
- Roger Hull
- Oren Johnson
- Sherri Starkin
- Don Starkin
- Joy Collins
- Mildred Lykens
- Barbara Sexton
