Agenda item: Review and approve minutes from July 11, 2011
Action item: Approved with no corrections.
Agenda item: Treasurer’s report - income $470, expenses $ 1501.75.
Discussion: Current balance: $5415.76. Biggest expense was repair and maintenance. Water bill is back in the red at $246.90 but will even out as water is paid by community fund.
Agenda item: Communication
Discussion: Sherri has gotten some donations for OLESS table at market. Barb is met a man who is donating an electric sign. Don will come down to help unload. He is also donating and antique barber chair to the Museum.
Agenda item: Old Business
a. Window project: nothing more has been done. Wood still in Portland, glass is still at Cardinal. Motion approved that we notify Oren that the window restoration project will be managed by Building Committee now and notify vendors that Oren not authorized to pickup material. Concern about credibility on EDA grant. Cardinal Glass notified us that we must pick up glass within 30 days or they will dispose of it.
Write a letter to Oren to let him know that he is no longer on the project. Lisa will draft.
Inform vendors that Oren is not authorized to pick up. See if we can get credit for wood. Norm will research refund option and investigate options on wood.
b. Fireworks ban in Lyle: Responded that we would write a letter requesting Community Council have a community discussion. Mildred said she did not see the need.
c. Farmers market: Gorge Grown truck driver says Mosier has one of most successful market in Gorge. Have more entertainment and kids activities. .
Agenda item: New Business
a. Bob Hansen and Renee Tkach presented plans for Cherry Orchard Trail Head.
b. Domaine Pouillon wants to borrow our popcorn machine for movie nights at the winery.
c. Co Op initiative fell through – Azure Standard will not deliver in Lyle.
Agenda item: Committee reports
Building Committee (Don & Norm):
a. Permit for museum heater – Don recommends that we talk to Vern’s electrician friends and have museum heater put on panel.
b. Boiler room roof – got permit, in. Inspection sheet – 2 inspections. Will need to get a dumpster & coordinate date to do work. Get work parties scheduled. Estimate materials are $1000. Has to be pre-approved by the county.
c. Energy audit – lighting and heating audit was done about 2 years ago – Don getting a copy and will share.
d. Critical issues update:
§ Panic hardware on doors – Norm will do in winter.
§ Signage (doors to remain unlocked and max occupancy) – no update.
§ Oven/stove removal – next time someone in accessing circuit panel, turn off oven/stove. Not done yet – Just need to unplug circuit for now.
e. Boiler room circuit breaker replacement – Vern got bid.
Grounds Committee (need a chair):
a. Greener! Norm still has work to do on sprinkler. Spots that are not getting sprinkler coverage are brown. Need to install additional sprinklers so coverage overlaps. Norm is still working on it. Lisa will email Martin about mowing lawn.
b. Community use/abuse – set up security cameras with signs, experience shows it deters a lot of crime. Use future grant money for this.
Programming committee (Vern):
No updates.
Rental committee (Barb):
Pavilion rental policy. Cannot reserve it because it was wide open but groups can pay for building use. Two groups wanted power and use of building. First group paid $75 for family reunion, 2nd group paid $50 for birthday party. Stick with fees. $75 all day, $50 half day for building rental.
Fundraising committee (need chair):
a. Home Depot grant for up to $5000 for community volunteer based activities. Current grant must benefit veterans. Starting January HD will open grant to other community projects so we will look at applying then.
b. Grant from BNSF – nothing done yet.
c. Fall fundraiser is set for Oct 29. Vern is in charge… invited Gorge paranormal group leader to come tell ghost stories.
Open Forum:
§ Harry reminded everyone that his PA system is available to use whenever needed.
Next Meeting Scheduled:
September 12 at 7:00 PM at Lyle Activity Center
(Formerly known as the Old Lyle Elementary School)
Attendees
§ Barbara Sexton*
§ Lisa Conway*
§ Don Starkin*
§ Sherri Starkin*
§ Norm White*
§ Marcia Buser*
§ Mildred Lykens
§ Terry Mills
§ Renee Tkach
§ Bob Hansen
§ Harry Moss
*Board member
