Lyle Elementary School Building: MEETING MINUTES May 17, 2010

Agenda item: Review and approve minutes from April 14, 2010

Discussion: Approved with no changes or corrections.

Agenda item: Treasure’s report

Discussion: Current balance: $3297.83. Vern spent last of lumber company money today. Colleen will submit bill to Barb for $74.65.

Cultural Exchange is going to give $250 to OLESS for use of building during event. Next year Cultural Event will budget in money for OLESS.

Recent donations: Oren donated $109 for canvas. The Harpoles donated $60 for special liquor license, $5 for lights and $50 for trim on pavilion. Roger donated $198.99 in building materials. Don Starkin donated $20 for electrical supplies.

Agenda item: Update on Pavilion and Lease

Discussion: Lease was signed for 10 years with 2 extension options.

Pavilion: probably have all the materials to finish. Not decided yet what will be under pavilion – considering several option including liquid concrete over ground. Roof decking should be completed tomorrow, shingles next week or two.

Action Items: Colleen will get quotes for a plaque for pavilion. Mildred will draft article for next newsletter that acknowledges all the volunteers who built pavilion. We will pick date for a formal dedication at the next OLESS meeting. Marcia to scan lease and email to board members.

Agenda item: Update on EDA grant

Discussion: Lorie signed paperwork for grant on Friday. Only Lyle and Snowden are getting grants. CEKC is writing a memo of understanding for communities to be the fiscal agent for a 5% administrative costs. $11,000 is available.

Action Items: Lorie will fill out Organization Support Request Form and Grant Support Request Form for OLESS to submit to CEKC. Any group that is using CEKC as a 503(c) 3 fiscal agent needs to submit forms.

Oren will submit receipts for locks and security to EDA.

Agenda item: Update on Horizon's money.

Discussion: Lorie submitted request for $8500 for leadership opportunities and support programs.

Agenda item: Update on building rehab

Discussion: Vern has an electrician who is willing to donate community service hours. Can rewire panel janitors closet and rewire for insta-hot and put in a decent circuit breaker panel. Labor will be free, but will need to pay for supplies.

Oren waiting on 3 bids on heating and cooling system. Building has 600 amps coming into it – lots! Have plenty of electricity, but current heating system is totally inefficient.

Agenda item: Fundraising

Discussion: Need bids and building plan so we can ask for money – need it for grants and fundraising purposes.

Action Items: Subcommittee will meet in next 6 weeks to develop building project plan. Bob will head up.

Agenda item: Membership/Supporters/Board of Directors policy -- get it in writing and approved

Discussion: Need to get it done!

Action Items: Marcia will draft for review by next meeting

Agenda item: Building /room rentals promotion

Discussion: Have been getting word out. People need to understand that building is theirs to use. Perhaps a sign on building to let people know. Will discuss building promotion, signs at next meeting. .

Agenda item: Form a programs committee... we need to start doing something besides parties, cleaning, fixing and raising money

Discussion: Programs: guest speakers, classes, community gardens, workshops. Yoga, bingo, When are we ready? If building renovation going on can it work. Children’s art program – summer youth program. Senior cards after lunch. Ongoing educational programs as part of Cultural Exchange. Fund wireless access. Computer class for seniors. Low cost spay/neuter clinics for cats and dogs.

Action Items: Sherri will go through surveys. Bob will call Gorge.net to see if we can get wireless set up in building.

Agenda item: Comments/open mike

Discussion: Vern is going to start having a picnic every Thursday at 6:00 – invite community to join him. To start after Memorial Day in Pavilion.

Bob asked if we want to do another Tour de Fleur. Will have a meeting to debrief and decide.

Mildred and Colleen suggested using Nurses Room as concession. Put in concession window? Building considerations.

Do community dance this summer?

Next Meeting Scheduled:

June 21 at 7:00 PM at Lyle Activity Center

(Formerly known as the Old Lyle Elementary School)

Attendees